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Legal Secretary/Personal Assistant

Permanent, Full-time position for Legal Secretary with Toowoomba legal firm. Experienced PA/EA’s welcome to apply.
The HB Group is currently seeking an experienced Legal Secretary or a motivated Personal/Executive Assistant with transferrable skills to work in one of Toowoomba’s leading legal firms.

The Legal Secretary will be responsible for the following key duties and responsibilities:

  • Transcribing and formatting letters and documents;
  • Opening and closing files;
  • Collating briefs to Barristers;
  • Diary Management;
  • Maintaining hard copy files, filing correspondence and documents and saving and maintaining electronic files;
  • Collating and preparing list of client documents for exchange;
  • Filing Documents on the Commonwealth Portal;
  • Assisting clients with routine enquiries;
  • Preparing standard form letters and documents such as letters to valuers requesting quotes;
  • Preparing client agreements and accounts to clients;
  • Generally assisting your solicitor to run his or her files.

The successful candidate will possess the following skills and experience:

  • fast and accurate typing skills coupled with dictation transcription ability;
  • excellent verbal and written communication skills, including interpersonal skills;
  • a highly organised approach to work;
  • attention to detail and the ability to prioritise and organise administrative tasks;
  • positive communication skills;
  • ability to work autonomously and as part of a close knit team;
  • intermediate to advanced proficiency in Microsoft Word and Outlook; and
  • previous experience in a legal or professional firm (preferred but not essential)

Location: Toowoomba
Contract: Permanent/Full Time
Job Ref: 788353

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